We are delighted to welcome you as a Speaker at the Transformations Conference 2023 in Sydney. Please check the latest version of the program on the Transformations ‘23 website to confirm the date and time of your presentation.

Location

The Conference is being held at the University of Technology located at:

Building 11, Level 00, Room 401

81 Broadway 

Ultimo NSW

Enter via the Jones Street Foyer and take the escalator or lift down to Level 00 and proceed west toward Room 401.

The venue is a 10-minute walk from Central Railway Station. Airport Link trains run approximately every 10 minutes and take 13 minutes from the Airport to Central. Allowing for traffic, driving from the airport can take up to 30 minutes and parking near the venue is very limited. Public buses for many routes leave from Broadway and Central Station

Car Parking

Car parking is available at:

• Interpark, UTS Building 10, Thomas Street, Ultimo. Max daily rate $30/day. Further information can be found here.

• Novotel Sydney Central Hotel (Wilson Parking), 169-179 Thomas Street, Sydney. Max daily rate $44/day. Further information can be found here.

• Broadway Shopping Centre, Bay Street, Broadway. Max daily rate $79/day. Further information can be found here.

Guidance based on the session type

TransAction: Pre-Conference One-Day Transformation Workshops:

• These workshops will be held on 11th July 2023 from 2-5pm Sydney time.

• Participation: Maximum limit of 40 participants for in-person sessions.

• There will be a Chair in the room who will help you to get set up, introduce the facilitators at the start and then keep an eye on time throughout.

• We will coordinate via sign-up sheets so that your session is not over-subscribed. 

T-Practice - Transformative Practice Sessions / Panel Dialogues / Arts & Wellbeing Sessions

• You have been given a timeslot of 90 minutes to host your session. The attendees will have the option of 7 sessions running at the same time, so you can expect approximately 20-25 participants for your session. 

• The room you have been allocated is shown in the conference program and further details on the capacity, layout and equipment in each room are provided below. We have tried to allocate you a room that matches your requests but please let us know if there are any problems.

• We will coordinate via sign-up sheets so that your session is not over-subscribed. 

• There will be a Chair allocated to each session who will help you to get set up, introduce the facilitators at the start and then keep an eye on time throughout.

Plenary and semi-plenary sessions

• These sessions will operate in a similar way to the 90-minute sessions described above but will have a larger audience - up to 180 for plenary sessions and 50-60 for semi-plenary sessions.

Oral Presentations:

• Oral Presentation sessions will all be run as ‘speed talks’, where presenters get 7 minutes to present a summary of their work and then have up to 40 minutes to engage in deeper conversations with participants.

• The attendees will have the option of 7 sessions running at the same time, so you can expect approximately 20-25 participants for your session.

Speedtalk plan:

1. Conduct speed talks: Each presenter delivers a concise presentation of up to 7 minutes. Each session will consist of 4-5 presenters that will present in the order shown in the program.

2. Session theme: Each session has been given a title that indicates a common theme across the presentations. Presenters may wish to draw out implications of their work related to this theme.

3. Designated spaces: After all presenters have spoken, they will each move to a designated area of the room. This will usually be set up as a table group.

4. Engage in longer conversations: Interested audience members then  join the speakers for extended discussions. If all presenters adhere strictly to the 7-minute time limit, approximately 40 minutes will be available for these conversations. 

5. Adapt to the format: Each room will have a Chair who may adapt the format of the conversations in consultation with participants to either offer open space for free-flowing conversations or organize rounds for more structured interaction.

Meeting Rooms

We shall have a Plenary Room (CB11.00.401), and in addition, up to 7 breakout rooms when concurrent breakout sessions are running simultaneously. Those breakout rooms are:

• Building 4, level 3, room 341 (CB04.03.341)

• Building 10, level 2, room 470 (CB10.02.470)

• Building 10, level 2, room 450 (CB10.02.450)

• Building 10, level 4, room 460 (CB10.04.460)

• Building 11, level 3, room 205 (CB11.03.205)

• Building 11, level 3, room 206 (CB11.03.206)

• Building 10, level 11, room 175 (CB10.11.175)

Room Layout Maps

 CB11.00.401 - Lecture Theatre

Your Presentation

We provide below some additional information to assist you with your preparations.

Presentation Template

Before you start creating your presentation slides, please ensure that your PowerPoint Presentation is set in the correct screen size for the venue, which is on-screen show 16:9 or widescreen 16:9. We have created a Powerpoint template for the conference which you may choose to use, available for download here.

If you are presenting in the main theater:

Please save your presentation file as a PowerPoint file (not a PDF) with the file name: SURNAME_FIRSTNAME and send a final copy by Wednesday 5 July 2023 for us to pre-test and load into a presentation deck. Email to cgoulding@catalystevents.com.au 

We recommend that you also bring a backup of your presentation on a USB stick.

If you are presenting in any other room:

Please bring your presentation on a USB stick for loading onto the resident computer during the break before your session.

We suggest also emailing a copy to the Chair of your session prior to the conference in case anything goes wrong.

NOTE: Videos and Images

If you have videos and/or images in your presentation, please make sure that you send us the downloaded, source files as well, in case these need to be relinked on-site.

Arrival

Please arrive at the venue at least 30 minutes prior to your presentation so that we know that you have arrived ready to present and you can collect your name badge from the registration desk located in the foyer of Building 11, level 00, outside theater 401.

Please arrive in the room 15 minutes prior to your presentation to load presentations and check everything is working

Session Chair

Each session of the program will have a Session Chair who will:

• Be liaising with you about the session before the Conference and on the day.  

• Introduce you when it is your turn to present.

• Keep the session running to time.

• Help to facilitate Q&A.

General Technicalities

ZOOM Technicalities: 

Transformations ’23 will:

• Make sure that via the Whova App or Whova desktop log-in, all speakers will be able to access the Zoom link for their session.

• Initiate, record, and conclude your session on Zoom. 

• Upload session recordings to Transformations Community’s YouTube platform and Whova, subject to the explicit consent of the participants.

• Facilitate breakout rooms if requested.

• Support muting and unmuting participants as needed.

• On-Site Assistance: Our technical support team will be available on-site to assist you with any audiovisual setup or troubleshooting requirements. Please inform us in advance if you have specific technical needs.

Session hosts will help with:

• Briefing the speakers, moderators, and/or panelists ahead of your session.

• Ensuring that all technical aspects are properly set up and tested for the required interactive features of your online session, such as chat, breakout rooms, and any other elements you wish to include.

• Preparing and conducting a test run prior to hosting the session.

Your preparation for the presentation: 

• Technical Compatibility: Ensure that your presentation slides or any other audiovisual materials are compatible with the conference equipment. It is recommended to provide your materials in advance for a technical review.

• Please review your Zoom profile to ensure that: Your first & last name is included. The name of your organization is mentioned.

• You have a professional photo that clearly shows your face when you’re not live.

• Prior to your session, please: Verify your video and audio settings. Make sure your location is with a simple background.

Use Zoom Support Page to Learn More- https://support.zoom.us/hc/en-us 

WHOVA Technicalities: 

Transformations ’23 will:

• Confirm the scheduled time for your session.

• Assist in editing session details regarding speakers, abstracts, emails etc. 

• Whova Chat and Q&A will be enabled, Zoom Chat and Q&A is disabled. When responding to chat and Q&A it is recommended to have both Whova & Zoom open at the same time.

• Facilitate building a session poll(s) from speaker guidance

Use Whova Speaker Guide to learn more- https://whova.com/pages/whova-speaker-guide/

WIFI 

Complimentary Wi-Fi is accessible throughout the venue. Please use the following login details: 

Network: UTS-Guest

Password: Transform23

UTS Emergency Procedures and Evacuation Plan

You will find a copy of the room evacuation plan in your meeting room on the wall.

If an evacuation is ordered, the WHOOP WHOOP WHOOP tone will sound and everyone should WALK smartly to the nearest safe external EXIT, do not RUN.

Evacuation will be by means of the nearest safe EXIT door to the outside of the building. Push the door/turn the door handle to enter the Fire Stairs.

When evacuating the building people must not stop to retrieve dropped articles.

When evacuating the building in the case of a fire, people must close all doors behind

them as they leave.

Please see the document below for evacuation of building 4, 10 and 11 in an emergency.

If there is an emergency, please call the dedicated Emergency line. Dial ext. 6 from any landline telephone to be connected to our on-duty Security Operations Centre. From here, one of our trained security officers will provide assistance as required.

You can dial ext. 6 or dial 1800 249 559 to:

• report an emergency

• request emergency assistance

• access emergency services (Police, Fire & Rescue, Ambulance and SES).

Questions?

We look forward to meeting you at the Conference. Should you have any questions at any time, please do not hesitate to contact:

Name: Chris Riedy

Email: Christopher.Riedy@uts.edu.au 

Mob: +61 402 043 386